From intelligent board packs to secure digital voting — BoardMind delivers a complete, AI-powered governance experience built for Kenyan regulatory standards.
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AI Meeting Intelligence
Real-time AI analysis of meeting discussions, automatic detection of decisions, risks, and action items as conversations happen. Never miss a critical governance moment.
AI Powered
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Auto Minutes Generation
AI automatically drafts board minutes from meeting transcripts, capturing resolutions, votes, and action items accurately. Minutes ready within minutes of adjournment.
AI Powered
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AI Agenda Builder
Intelligently suggests agenda items based on pending resolutions, regulatory deadlines, previous action items, and board calendar — ensuring no governance gap slips through.
AI Powered
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AI Document Summarizer
Automatically condenses lengthy board reports, financial statements, and regulatory filings into crisp executive summaries. Directors get the insight, instantly.
AI Powered
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AI Risk Flagging
Machine learning models continuously scan board documents and discussions to surface compliance risks, ESG concerns, and governance red flags before they escalate.
AI Powered
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AI Board Analytics Dashboard
Deep analytics on board effectiveness — attendance trends, decision velocity, director engagement, and governance KPIs — powered by AI insight and visualised in real-time.
AI Powered
📁
Smart Board Packs
Compile, distribute, and manage board papers digitally. Drag-and-drop builder, auto-indexed documents, version control, and digital distribution to all board members simultaneously.
Core Feature
✏️
Document Annotations & Notes
Directors annotate board documents with highlights, sticky notes, and drawing tools — privately or shared with the board. Annotations persist across sessions and devices.
Core Feature
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Document Version Control
Full document history with version tracking, amendment logs, and rollback capabilities. Directors always know which version they're reviewing with clear change tracking.
Core Feature
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Integrated Video Meetings
HD video conferencing built directly into the board portal — no third-party app switching. Supports virtual, hybrid, and in-person meetings with real-time screen sharing and breakout rooms.
Core Feature
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Meeting Scheduling & Calendar
Intelligent scheduling with automatic conflict detection, time zone management across directors, calendar integrations (Google, Outlook), and automated meeting reminders and RSVPs.
Core Feature
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Attendance & Quorum Tracking
Automated quorum calculations, real-time attendance monitoring, apologies management, and proxy handling — with full audit logs satisfying Kenya's Companies Act requirements.
Core Feature
🗳️
Digital Voting & Resolutions
Secure, timestamped digital voting on resolutions — unanimous, show of hands, or secret ballot. Circular resolutions, written resolutions, and real-time vote tallying with instant results.
Core Feature
✒️
Electronic Signatures
Legally binding e-signatures for resolutions, minutes, contracts, and consents. PKI-backed signatures compliant with Kenya's Electronic Transactions Act and globally recognized standards.
Core Feature
✅
Action Item & Task Management
Assign, track, and escalate board action items directly from meeting minutes. Automated reminders, deadline tracking, and status dashboards keep directors and management accountable.
Core Feature
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Committee Management
Dedicated portals for Audit, Risk, Remuneration, and other board committees with separate agendas, board packs, voting, and membership — all within one unified platform.
Core Feature
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Conflict of Interest Register
AI-assisted tracking of director declarations, related-party transactions, and conflict disclosures with automatic alerts when conflicts arise during voting or deliberations.
AI Powered
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Resolution & Minute Repository
A fully searchable, chronological repository of all board resolutions and minutes — with AI-powered semantic search to instantly surface historical decisions and precedents.
AI Powered
🔐
Zero Trust Security
Every access request verified — identity, device, location, and behaviour — before granting board data access. No implicit trust, continuous authentication, micro-segmented board portals.
Zero Trust
🛡️
End-to-End Encryption
Military-grade AES-256 encryption for all documents, communications, and video — both in transit and at rest. Board data is encrypted at the file level, not just the database.
Zero Trust
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Full Audit Trail
Immutable, timestamped logs of every action — document views, downloads, votes, edits, logins, and exports. Satisfies CMA, CBK, NSE, and Nairobi CA governance reporting requirements.
Zero Trust
📱
Mobile Access (iOS & Android)
Native iOS and Android apps for directors to access board packs, vote, annotate, and attend meetings on the go — with biometric authentication and offline document access.
Core Feature
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Kenya Data Residency
Board data hosted on Kenya / Africa-region cloud infrastructure ensuring compliance with the Kenya Data Protection Act 2019 and Central Bank of Kenya data localisation guidelines.
Compliance
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Smart Notifications & Alerts
Personalised push, SMS, and email notifications for agenda changes, urgent votes, document updates, and action item deadlines — with director-controlled notification preferences.
Core Feature